Personal Assistant

Category:
Admin, Secretarial and Clerical
Location:
Addis Ababa, Addis Ababa 
Career Level:
Senior Level (5+ years experience)
Employment Type:
Full time
Salary:
As per the company Scale

Job Description

  • Manage Director’s electronic calendar, assessing priority of appointments and reallocation as necessary.
  •  Manage Director’s travel arrangements (including visas and accommodation).
  • Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
  •  Maintain Director’s office systems, including data management and filing, records of Director’s contacts.
  • Screen calls, enquiries and requests, mails and deal with them as per the priority level.
  •  Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
  • Produce documents, briefing papers, reports and presentations for the Director.
  • Organize meetings and ensure well preparedness for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
  •  Manage arrangements for SMT and Sub-Committee meetings, including production/distribution of agenda and papers.
  • Assist/support Director and senior management team in arranging partners and other events.
  • Meet and greet visitors, direct them to the concerned Manager.  
  • Any other duties as may reasonably be required by the Director.

Job Requirements

  • Discretion and trustworthiness: you will often be party of confidential information
  • Flexibility and adaptability
  • Good oral and written communication skills
  • Organizational skills and the ability to multitask
  • The ability to be proactive and take the initiative
  • Tact and diplomacy
  • Communication skills
A knowledge of standard software packages and the ability to learn company-specific software if required.

How to Apply

Interested and qualified candidates who fulfill the above requirement can send their CV and cover letter within ten consecutive days from the date of announcement stating for which role they are applying Via  Email:   [email protected]
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