Regional Program Assistant at Ethiopian Agricultural Transformation Agency

  • Company: Ethiopian Agricultural Transformation Agency (ATA)
  • Location: Ethiopia
  • State: Hawassa
  • Job type: Full-Time
  • Job category: Administrative/Secretarial Jobs in Ethiopia

Ethiopian Agricultural Transformation Agency Vacancy Announcement

Position: Regional Program Assistant

– Term of Employment: One year with possibility of extension – Duty Station (s): Hawassa – Required Number: 1 – Salary & Benefits: Competitive – Application Deadline: 1/1/2020

MAJOR DUTIES AND RESPONSIBLITIES • Undertake a broad variety of office tasks for Regional Office including: arranging calls and meetings, schedule management meeting, office set-up and management, drafting meeting minutes, organizing travel, and assisting with workshop and training facilitation • Work closely and effectively with all team members within the office to keep them well informed of and prepared for upcoming commitments and responsibilities, following up appropriately. Organize team meetings, inform agendas and presentations, consolidate and review team requests, where appropriate attend meetings to take notes • Compile minutes and presentations, manage online and physical filing systems, • Support department-directorate-wide meetings, events, and projects including travel, and finance activities • Maintain office area, equipment and supplies, including seating, internet connectivity, printers, projectors, stationery, etc. • Handle other administrative and operational duties as assigned and use good judgement to deal appropriately with urgent requests when the SD is absent or engaged. • Handle incoming and outgoing stock to/from store and ensure all store requisition are approved by the appropriate person before preparing GIV • Create unique ID (product code) for each item • Handle goods receipts notes (GRN), Goods issuing voucher (GIV), Goods receiving and issuing voucher (GRIV) and Dispatch note (DN) and ensures that all the proper documentation is handled and managed in a professional way • Maintain updated and accurate databases of stock items as well as asset information in accordance with government policies and ATA policy and procedures • Enter stock-related data into electronic databases/ERP system and produce fact-based reports • Report monthly, and quarterly stock balance and submit to the Ops Director & logistics manager • Ensure that material issue notes, goods receiving notes and other related documents are properly managed and make sure that these documents match the actual quantity against physical count (Issued or received) • Ensure timely report of any damage, lose, missing and obsolete items • Keep updated inventory records. • Undertake any other duties as assigned by the supervisor

Qualifications/Skills Required qualifications, competencies, skills, trainings and experience: • Bachelor’s Degree, in any field of study, with strong grades • At least 2 years of relevant experience in a corporate or development agency setting as a program, executive, or administrative assistant • Excellent written and oral communication skills including local language • Resourceful, confident, positive and energetic • Team player with good relationship management skill • Organized and detail-oriented • Proven ability to effectively prioritize workflow • High standards of ethics and confidentiality to handle sensitive information • Proficient in Microsoft Outlook, Word, PowerPoint, and Excel • Fluency in written and spoken English, Amharic and other regional languages Education Level     :     Bachelor’s Experience     :     1-3 years Location City     :     Hawassa State     :     Debub Country     :     Ethiopia

How to Apply

We invite all candidates meeting the required qualifications to submit (i) a cover letter and (ii) CV (maximum 3 pages) to • It is mandatory to mention the position title in the subject line of your application email • Please DO NOT submit scans of educational and experience certificates with your application. • Women are highly encouraged to apply. • Only short-listed candidates will be contacted.

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