Human Resources Assistant _ Temporary

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Position:  Human Resources Assistant – Temporary

Reports to:  Human Resources Coordinator

Supervision of : NA

Duty station:  Addis Ababa

Duration and type of contract:   2 months with possibility of extension

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Role and responsibilities

The purpose of the officer position is day to day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.

Generic responsibilities

  • Ensure adherence with NRC policies, tools, handbooks and guidelines
  • Implement delegated support function portfolio according to plan of action
  • Prepare and develop status reports as required by management
  • Ensure proper filing of documents
  • Promote and share ideas for improvement of the support function

Specific responsibilities

  • Ensure compliance with NRC policies and the local labour law in all procedures and processes;
  • Ensure that all new staffs have filled ID forms and make sure every staff has the organisation ID card.
  • Follow up the pension forms to be filled; have one copy for personal files; submit the forms to Pension Office; collect pension ID cards from this office; and give the ID card after getting signed by the respective staff;
  • Ensure that staff records are up to date and filed appropriately;
  • Ensure that incentive and casual staff records are up to date and filed appropriately;
  • Implement and train staff in NRC’s Incentive and Causal staff policies and procedures at the office;
  • Ensure compliance with standardization of Refugee incentives and other allowances (inter-agency guidelines) developed by ARRA and UNHCR;
  • Update proof of life and next of kin summaries;
  • Update tracking sheet for personal files and communicate the same with field HR team to fill the gaps and make sure that all files are updated and have the necessary documents;
  • Keep always information of HR department confidential;
  • Update CV banking regularly;
  • Create CV pool system that can be used for emergency recruitment;
  • Support on the day to day routine activities of HR at the country level;
  • Perform any assignment given by immediate supervisor.

Competencies  

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

  • BA Degree in Human Resources Management/Management
  • Minimum of 3 years of relevant work experience in Human Resource
  • Experience from working as a Support Function Officer in a humanitarian/recovery context
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Good knowledge of English

Context/ Specific skills, knowledge and experience:

  • Understanding of the relevant laws and statutory requirements.
  • Good communication and interpersonal skills
  • Wide knowledge of the NGO operations and the dynamics of the humanitarian sector
  • A strong administrative service orientation
  • Keen sense of compliance with policy and procedure
  • Good employer-employee contract negotiation skills
  • Personal conflict resolution and problem solving skills
  • Strong organizational and team working skills
  • Good cultural awareness and sensitivity
  • Basic employee counselling skills
  • Highly confidential
  • Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communications.

Behavioral  competencies

  • Handling insecure environment
  • Planning and delivering results
  • Empowering and building trust
  • Communicating with impact and respect

Job Requirements

Competencies  

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

  • BA Degree in Human Resources Management/Management
  • Minimum of 3 years of relevant work experience in Human Resource
  • Experience from working as a Support Function Officer in a humanitarian/recovery context
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Good knowledge of English

Context/ Specific skills, knowledge and experience:

  • Understanding of the relevant laws and statutory requirements.
  • Good communication and interpersonal skills
  • Wide knowledge of the NGO operations and the dynamics of the humanitarian sector
  • A strong administrative service orientation
  • Keen sense of compliance with policy and procedure
  • Good employer-employee contract negotiation skills
  • Personal conflict resolution and problem solving skills
  • Strong organizational and team working skills
  • Good cultural awareness and sensitivity
  • Basic employee counselling skills
  • Highly confidential
  • Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communications.

Behavioral  competencies

  • Handling insecure environment
  • Planning and delivering results
  • Empowering and building trust
  • Communicating with impact and respect

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