Project Coordinator for Joint Initiatives for Strategic R…

Category:
Development and Project Management
Location:
Addis Ababa 
Career Level:
Managerial Level (Manager, Supervisor, Director)
Employment Type:
Full time
Salary:

Job Description

Background on Tearfund

Who we are: We are a Christian organisation partnering with the local church wherever possible to see change in the lives of those in greatest economic need. We believe poverty is caused by broken relationships with God, others, the environment and ourselves, and working to see those relationships restored is key to how we work. We want to see change that is economic, material, environmental and spiritual

Our vision: To see people freed from poverty, living transformed lives and reaching their God-given potential

Our mission: We follow Jesus where the need is greatest, responding to crisis and partnering with local churches to bring restoration to those living in poverty

Our values: We aspire to be courageous, truthful, compassionate, servant-hearted and Christ-centred.

Main purpose of the job

The Project Coordinator (PC) is responsible to support the implementation and coordination of the JiSRA project with partners through providing technical support to, monitoring, and developing the capacity of implementing Partners. In addition, will also be responsible for ensuring that technical support is provided to partner staff, community based institutions and other stakeholders that are working for the projects.

The Project coordinator follows up, monitors and supports Tearfund partners to comply to donor requirements and conditions.

Position in organisation

Grade: 4: JiSRA Project Coordinator

Reports to: Programme Quality Assurance and Management Lead

Works closely with Programme Quality Assurance and Management Lead and Tearfund Partners

Works closely with the Tearfund team in Ethiopia.

Organisational requirements

  • All staff are expected to live out Tearfund’s values as they represent Tearfund externally
  • All post-holders are expected to fulfil their personal objectives set by their line manager, contribute to their team’s overall objectives, take responsibility for reviewing their ongoing personal development and maintain an awareness of Tearfund's strategy.
  • All Tearfund staff share responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their role and responsibilities.

Key Responsibilities

1 Programme Strategy

  • Contribute to Country Programme Strategy.
  • Ensure Tearfund’s purpose, values, and the programme objectives are fulfilled through project activities.
  • Responsible for the planning, daily management, coordination, implementation and evaluation of the JiSRA project
  • Ensure activities are implemented according to plans and budgets,
  • Ensure donor requirements are met and that activities are executed in line with acceptable quality standards.

2 Training, Learning, Research and Dissemination

  • Facilitate training on Gender, Sexual Gender Based Violence, Freedom of religion and belief, non-violence communication & intermediation, and engagement of youth and women in peace building.
  • Support research studies to identify topics to support dialogue on gender, women leadership & empowerment; peacebuilding, religious tolerance, drivers of radicalisation, and on reduction of religious affiliated conflicts.
  • Collect stories, examples of efficient interfaith dialogues; Consolidate research findings, and lessons learned during the project implementation, and share it with Tearfund.
  • Support joint review/development of existing and new learning materials and messages on religious tolerance and mutual co-existence, and addressing of harmful norms.
  • Manage knowledge and experience coming out of this project  and ensuring that lessons learned will be documented and incorporating into future planning
  • Ensure the documentation of learning in a way that all project stakeholders can access resources

3 Project / Support function management

  • Work closely with the country team and partner staff for the successful implementation of the JiSRA project in (activity schedules / plans) and subsequent donor reporting, in accordance with external donor requirements.
  • Responsible for planning, implementation, monitoring and evaluation of project activities and Provide support to partner organizations for successful implementation of the activities.
  • Responsible for monitoring projects and ensuring they are in line with the contract agreements
  • Undertake regular participatory monitoring visits to the partner’s projects to ensure adequate progress against action plans and objectives, and review of indicators
  • Induct and regularly advise project and partner staff based on monitoring outcomes.
  • Build partner capacity in implementing the project activities including strengthening of SHGs, Grass root level CBOs/FBOs,
  • Provide technical advice and assistance to the implementing partner organizations
  • Ensure all partners have systems in place to measure indicators as detailed in the proposal and log-frame
  • Ensure timely submission of all reports to required standards

4 Corporate policy and compliance

  • Maintain appropriate compliance systems and procedures as prescribed in accordance with standard Tearfund compliance policies and donor requirements.
  • Conduct regular field visits to partners to monitor compliance with Tearfund Program requirements, providing training and advice on improvements, and reporting concerns to the CD and Programme Quality Assurance and Management Lead
  • Ensure that policies, commitments regarding the safeguarding, protection of children and vulnerable adults, and the prevention of fraud and bribery are consistently applied.
  • Ensure compliance of all projects to Tearfund’s Global Process System (GPS) for the implementation of project proposals, reporting, monitoring, evaluation, audit, learning, project completion and for compliance with donor terms and conditions.

5 Team management

  • Support the development and modelling of a team culture characterised by a shared understanding of Tearfund’s vision and programme objectives, and commitment to Tearfund’s values and behaviours.
  • Contribute to developing and modelling a team culture characterised by a shared vision, commitment and mutual accountability that reflects Tearfund’s values.
  • Contribute to create a sustainable work environment of mutual respect that attracts motivated, skilled and effective team members and enables them individually and collectively to strive to achieve excellence.
  • Contribute to country team-building efforts; building constructive internal relationships; help team members identify problem solving options and ensure integration of all team members into relevant decision-making process

Networking and External representation

  • Build positive working relationships with project stakeholders including community leaders and members, Government Authorities, other related stakeholders to build local community acceptance of Tearfund.
  • Develop nurtures and manages relationships with Partners in agreement with the project framework.
  • Facilitate regular meetings between partners to ensure project activities are on track and to share learning to increase overall improvement of project implementation
  • Facilitate regular meetings with Partners, beneficiaries, and other stakeholders
  • Facilitate linkages and networks within and/or between Faith based organisations
  • Promote and encourage an openness to welcoming feedback from beneficiaries and communities, and learning from staff in line with CHS & Tearfund Quality Standards.
  • Maintain constructive relationships with the relevant coordinating bodies, and represent Tearfund at formal meetings.
  • In conjunction with the Country Director, and programme team builds constructive relations with Tearfund Partners and local churches, seeking opportunities for collaboration work in accordance with the Country Programme Strategy.

OTHER COMMENTS:

  • All roles require a DBS/Police check
  • Tearfund is a member of the SCHR Misconduct Disclosure Scheme
  • Personal identification information will be submitted against a Watchlist database to check against criminal convictions as a counter-terror measure

Responsible to:  Programme Quality Assurance and Management Lead

Job Requirements

Qualifications

ESSENTIAL

  • Degree and/or equivalent qualification in a humanitarian, development or management related discipline

DESIRABLE

  • Relevant post-graduate qualification

Experience

ESSENTIAL

  • Substantial research and development experience.
  • Proven project coordination and budget management experience, in large-scale programming.
  • Implementing and working in accordance with corporate structures, policies and practices.
  • Experience in report writing and Monitoring, Evaluation, Accountability and Learning
  • Proven experience in training and  capacity building with partner organisations
  • Proven experience in networking and collaboration

DESIRABLE

  • Proven experience in academic research studies
  • Proven experience in programme design and evaluation
  • Proven ability in capacity development of staff.
  • Ability to coordinate activities of multiple partners

Skills/Abilities

ESSENTIAL

  • Proposal and report writing
  • Planning, budgeting, monitoring and evaluation
  • Training, Learning, Facilitation, and Mentoring
  • Fluent in written and spoken English,
  • Excellent written and verbal communication skills
  • Excellent leadership and management skills
  • Ability to safeguard the wellbeing of children and vulnerable adults
  • Good computer skills (MS Office, Google Suite)

DESIRABLE

  • Training and mentoring skills
  • Excellent Report Writing skills

Personal Qualities

ESSENTIAL

  • Committed to Tearfund's Mission, Values and Beliefs
  • Self-disciplined with ability to work proactively, using own initiative.
  • Flexible and resilient, able to accommodate changing priorities and to remain calm under pressure.
  • Motivating, inspiring, and encouraging.
  • Commitment to diversity and inclusion, including gender and disability.
  • Demonstrates sensitivity and skills in working cross culturally.
  • Self-aware and able to learn from others.
  • Servant leadership
  • Willingness to live and travel in basic conditions

DESIRABLE

  • Flexible and adaptable to ever changing environments

How to Apply

  If you would like to join Tearfund, please quote the position in the subject and send your CV and application letter with contact details of three work-related referees, through [email protected] . Please ensure that your application clearly shows how your skills and experience meet the requirements for this post. The closing date for submitting applications is Friday 25th December 2020 . We regret that only short-listed candidates will be contacted.

In this Job Profile pack, we’ve included a full Job Description as well as a Person Specification. Please ensure that your application clearly shows how your skills and experience meet the requirements for this post.

Note:  Telephone calls to the office is strongly forbidden.

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