Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.
Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.
In Ethiopia, Plan has more than 25 years of experience in implementing its programme. Currently PIE mainly operates in seven geographical areas; Amhara, Oromia, SNNPR, Gambella, Benishangul Gumuz, Afar, and Addis Ababa City Administration on different projects funded by different donors including sponsorship.
Plan International Ethiopia’s main purpose is to seek Gender Justice for Girls, Adolescent Girls, and Young Women. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIE will contribute to the global strategy by aiming to reach directly 2.1 million Girls, Adolescent Girls and Young Women over the period of the strategy 2020-2024 and to reach an additional 6.3 million beneficiaries through its interventions.
The position holder will be responsible. for the implementation of the Procurement Guidelines and Procedures of the organization. He/she fulfils this responsibility through the processing and follow-up of requisitions into purchases and tenders.
Accountabilities and MAIN WORK ACTIVITIES
- performs driving duties on the basis of a daily trip schedule, as well as upon ad-hoc request from the Supply Chain and Admin Coordinator;
Dimensions of Role:
- Performing driving duties on the basis of daily trip schedules and co-responsible for the feasibility of the schedule and for ensuring that the agreed departure and arrival times are met.
- Reporting of any problems (delays) in the schedule and ensuring that the Supply Chain and Admin Coordinator is updated about his/her whereabouts at any time, suggesting solutions for accumulative delays and schedule disturbances when necessary.
- Responsible for the condition of the vehicle he/she is driving by performing daily, weekly and distance-driven vehicle checks to ensure good condition of the vehicles.
- Following up maintenance of vehicles in an external garage when advised to do so by the Supply Chain and Admin Coordinator.
- Ensuring the accuracy and completeness of trip records, vehicle logbooks/sheets and fuel and maintenance records; updated vehicle logbooks/sheets, trip- and fuel records at any time;
- Ensuring every day that the condition of the vehicle he/she is driving is fit for use ;
- Immediate communication to the supervisor of any deviations from schedules previously agreed, feedback about schedule feasibility and accurate estimation of travel times.
Typical Responsibilities – Key end Results of the Position:
The driving role:
- performs driving duties on the basis of a daily trip schedule, as well as upon ad-hoc request from the; Supply Chain and Admin Coordinator
- drives safely and carefully, observing the speed limits and traffic rules; takes extra caution in bad weather or if the road is in bad condition.
- follows the Vehicle Management Guidelines and ensures that all passengers do the same, especially with regard to wearing seat belts;
- immediately informs the Supply Chain and Admin Coordinator about any deviations from the schedule or changes in ETA or ETD;
- updates vehicle logbooks/sheets, trip- and fuel records and ensures that they are signed appropriately;
- makes timely requests for refuelling and performs the necessary administration;
- always carries a valid driving license while driving;
- Ensures assigned vehicles are checked every morning for operation of electrical systems, water levels, oil level, brake & clutch fluids level, and accessories are available e.g., jack, spare wheel, wheel spanner, mats, first aid kits, fire extinguishers etc
- performs daily vehicle checks according to checklist/instruction, and every week inspect assigned vehicles and accessories and fill out the inspection form
- ensures that the vehicle is in good condition and equipped with the necessary tools and safety materials as well as routinely checks the validity of insurance and next service time and promptly advice the Supply Chain and Admin Coordinator
- Maintains cleanliness of all assigned vehicles (inside and outside)
- Maintains clean personal grooming habits and be in uniform at all times.
- Ensure vehicle has adequate fuel and is fuelled at ¼ tank unless proceeding to the field and recording the quantity & km reading on the Log sheet.
- Plan ahead to meet anticipated field travel requirements e.g. fuelling, pre-field checks, travel documents, vehicle expenses, and any other documents
- Liaise and prepare well in advance in collaboration with persons travelling well ahead for packing instructions, timings etc
- Report all vehicle costs incurred while in the field to the Logistics coordinator.
- Report and make booking for routine servicing of assigned vehicles well in advance to the Supply Chain and Admin Coordinator
- Report any accidents, damages, loss of items, defecting, and incidents no matter how small or slight to the Supply Chain and Admin Coordinator on arrival or on noting them using the vehicle defect form.
- Report/communicate immediately any route changes while driving staff transport/field to the Supply Chain and Admin Coordinator due to security, bad weather and road conditions as the situation arises.
- Participate in orientation of new Transport staff and assist them in settling down.
- Give feedback on training one has attended that may be beneficial to all.
- Comply with and observe the Ethiopian Traffic Law & organization’s policies on driving at all times.
- Ensure all details on the Log sheets are filled out (date, time, km readings, fuel details), promptly collect used sheets at the end of every month or when filled up, to avoid loss or defacing.
- Attend regular meetings and actively participate in discussions.
- Measure and evaluate own performance when required and overall performance at the end of the year.
- is responsible for the correct loading and unloading of the vehicle;
- secures and guards the vehicle while outside the Country Office premises;
- Ensures that the vehicle is not on the road between 7:00 pm and 6:00 am and that all exceptions of this rule have been approved by the logistics Coordinator or his / her representative.
- Role related to vehicle maintenance
- follows up of routine preventive maintenance on Plan Ethiopia vehicles (oil and filter changes, greasing, lubricating) and check-ups according to schedule;
- assists the Supply Chain and Admin Coordinator with the identification of spare parts and consumables used and with the correct recording of stock transactions;
- follows/checks maintenance performed by external workshops under the coordination of the Supply Chain and Admin Coordinator
- signs for works performed and materials used both internally and externally
- Updates the vehicle logbook accordingly.
- Other tasks
- Performs any additional duties as and when requested by the Transport and Security Coordinator and/or the Logistics Manager .
QUALIFICATIONS AND EXPERIENCE REQUIREMENTS
- Completion of Secondary school education
- Valid 3rd grade or above Driver’s Licence with no history of major accidents within the last 3 years
- Minimum 3 years professional experience in a similar position.
- Substantial field experience in driving throughout Ethiopia
- Experience in UN Or NGO environment involving in the driving activities
- Experience in remote area working set up is advantageous
- Fluency in English language is essential
- Knowledge of local languages is a desirable
Location: Amhara Program Area
Type of Role: Supply Chain
Reports to: Supply Chain and Admin Coordinator
Closing Date: April 16, 2022
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.