Monitoring and Evaluation Specialist – MYRP ( National)


Background:

Ethiopia’s Multi-Year Resilience Programme (MYRP 2020-2023) aims to improve learning through equitable access, crisis-sensitive and quality education for 745,997 emergency-affected children (380,418 boys, 365,579 girls including children living with disabilities) in 44 prioritized woredas in Ethiopia.

The MYRP, though Seed Funding from ECW, will initially focus interventions on addressing the critical educational needs of 60,487 out of school displaced children (30,717 boys, 29,770 girls) in 81 schools, 17 woredas and 3 regions (Amhara, Oromiya, and Somali).

A ‘whole of school’ approach will be pursued in targeted areas through interventions that will expand access, improve quality and relevance of education, promote retention and transition of learners, and resilience of school communities. School-based interventions will be supported by system-strengthening efforts at all levels of the sector. Relevant capacities of key stakeholders (education sector officials, school management, teachers, community members, learners) will be developed to strengthen conflict and disaster risk sensitivity of education. Key aspects of the education sector (data management, planning, teaching-learning classroom practices, parental-community engagement, school-based early warning systems) will be supported to promote resilience of the sector, institutions, and communities through education.

Role/Purpose:  

The Monitoring and Evaluation Specialist is responsible for providing oversight for the MYRP Monitoring, Evaluation, and Learning functions and will work within the MYRP Programme Coordination Unit (MYRP-PCU) and support the MYRP Steering Committee and the Grantees – UNICEF and Save the Children to design and lead a strong Education Monitoring, Evaluation, and Learning system. The Monitoring and Evaluation system’s objective is to harmonize and align data and monitor interventions against the results framework to inform decision-making, accountability, reporting and learning in a timely and strategic manner.

The Monitoring and Evaluation Specialist ensures that the ECW MYRP partners undertake routine continuous quality improvement and data quality assessment, have information briefs and regularly share program updates with stakeholders, and a mechanism for collecting, tracking and responding to feedback and complaints from program stakeholders.

In addition, the Monitoring and Evaluation Specialist ensures that Quality Benchmarks are used during the implementation and puts in place a tailor-made documentation strategy for impact stories, reports, and best practices. The Monitoring and Evaluation Specialist will cultivate a culture of learning within the MYRP partnership and ensures that lessons learned from pilots, program interventions and working in consortia are documented and shared between partners and key stakeholders and contribute to national and global level learning and research.  The staff is responsible for ensuring that program data on outputs and outcomes are collected, adequately analyzed and synthesized in a timely manner. He/she also supports the training of the program team and partners in quality data collection and management, including the use of data to inform decisions on the program priorities. The job holder may be called upon as and when necessary to support the emergency team in case of the humanitarian crisis.

As a member of the MYRP PCU, the Monitoring and Evaluation Specialist will be responsible for ensuring effective monitoring, evaluation, and learning. He/she ensures that Working Group meetings take place with partners and provide targeted support and capacity building as required.

The Monitoring and Evaluation Specialist is expected to work closely with the Ministry of Education, SCI, UNICEF and the Education Cluster staff to provide them with the required M&E information.

KEY AREAS OF ACCOUNTABILITY:

Program Support:

  • Leads the design and development of harmonized monitoring tools and aligned indicator definitions for the project in close collaboration with the ECW MYRP partners
  • Puts in place an operational MEAL plan, including setting up of mechanisms to monitor and document the progress of implementation of program activities in close collaboration with the partners.
  • Leads the design/ review of the MEAL plan, to include the Log frame, Indicator Performance Tracking Table and Activity Tracking Table.
  • Maintains an updated program Indicator Performance Tracker (IPT) and Output tracker, in addition to other report requirements as may be requested.
  • Provides technical guidance and capacity building of partner staff and stakeholders (including Education Bureau level teams) on implementation of MEAL within the Programme; to include capacities for data management: collection, analysis, storage, and reporting.
  • Leads the development and design of aligned Quality Benchmarks for the program activities to guide the monitoring and reporting of the progress of the program.
  • Ensure that Programme Output and Outcome monitoring system fulfills the needs of Save the Children, communities, government, UNICEF, relevant agencies, donors and other stakeholders and is in line with MEAL standards and integrates Child Rights Monitoring and Evaluation principles.
  • Enhance the use of digital data management within the program. Conduct routine data quality assessment and continuous quality improvement of the program to ensure program implementation and quality reporting.
  • Develop systems and processes for the implementation of the MEAL framework and practices within the Programme and support efforts for the same in the field offices.
  • Participate/coordinate the design of quantitative and qualitative participatory Programme evaluations (baseline, annual and final evaluations), assessments, reviews, and other special studies.
  • Facilitate documentation of results, impact, best practices, and significant changes. Document learnings and best practices; disseminate learnings, reports, publications and participate in learning sessions, and ensuring that the lessons learned are utilized to inform programming and advocacy.
  • Supports implementation of program MIS and integration of   Geographical Information System (GIS) in program reporting. Support GIS mapping and dissemination of MIS/GIS reports. Provide MIS content/requirements and feedback to MEAL team and document progress on indicators/achievement of targets
  •  Where applicable, roll-out mobile data collection and monitoring systems and document learning and suggestions for improvement.
KEY AREAS OF ACCOUNTABILITY:

Programme Support:

  • Leads the design and development of harmonized monitoring tools and aligned indicator definitions for the project in close collaboration with the ECW MYRP partners
  • Puts in place an operational MEAL plan, including setting up of mechanisms to monitor and document the progress of implementation of programme activities in close collaboration with the partners.
  • Leads the design/ review of MEAL plan, to include the Log frame, Indicator Performance Tracking Table and Activity Tracking Table.
  • Maintains an updated programme Indicator Performance Tracker (IPT) and Output tracker, in additional to other report requirements as may be requested.
  • Provides technical guidance and capacity building of partner staff and stakeholders (including Education Bureau level teams) on implementation of MEAL within the Programme; to include capacities for data management: collection, analysis, storage and reporting.
  • Leads the development and design of aligned Quality Benchmarks for the programme activities to guide monitoring and reporting of the progress of the programme.
  • Ensure that Programme Output and Outcome monitoring system fulfill the needs of Save the Children, communities, government, UNICEF, relevant agencies, donors and other stakeholders and are in line with MEAL standards and integrates Child Rights Monitoring and Evaluation principles.
  • Enhance use of digital data management within the programme. Conduct routine data quality assessment and continuous quality improvement of the program to ensure program implementation and quality reporting.
  • Develop systems and processes for the implementation of the MEAL framework and practices within the Programme and support efforts for the same in the field offices.
  • Participate/coordinate the design of quantitative and qualitative participatory Programme evaluations (baseline, annual and final evaluations), assessments, reviews and other special studies.
  • Facilitate documentation of results, impact, best practices and significant changes. Document learnings and best practices; disseminate learnings, reports, publications and participate in learning sessions, and ensuring that the lessons learnt are utilized to inform programming and advocacy.
  • Supports implementation of programme MIS and integration of   Geographical Information System (GIS) in programme   reporting. Support GIS mapping and dissemination of MIS/GIS reports. Provide MIS content/requirements and feedback to MEAL team and document progress on indicators/achievement of targets
  • Where applicable, roll-out mobile data collection and monitoring systems and document learning and suggestions for improvement.
  • Leads the design and identification of consultancies that may be required for the programme evaluation with support from Head of MEAL and   in collaboration with programme partners. Design ToRs for the work and provide day to day oversight on tools, and induction to the programme.
  • Technically lead the process of baseline and end line evaluations of the programme.
  • Partnerships :
  • Provide routine periodic partner monitoring and regular guidance and support to ensure partner’s effective implementation of MEAL according to best practice and donor requirements in collaboration with ECW MYRP Partners and programme team.
  • Coordinate monthly MEAL Working Group meetings with MEAL representatives from partners, share minutes with key stakeholders and follow-up on recommended action points.
  • Share data and information with Grantees, the MoE and the Steering Committee from field monitoring and evaluation whenever required for programme and reporting purposes.

Learning:

  • Foster and develop a culture of learning within the ECW MYRP Partnership.
  • Establish information sharing mechanisms for partner staff to document and share examples of good practice and learning.
  • Document learning on working in consortia and pilot innovations and share with key stakeholders.
  • Identify opportunities for research and learning questions in collaboration with the partners and Technical Specialists.

Planning, Budgeting and Reporting:

  • Coordinate with PCU and Grantees for appropriate allocation of MEAL resources and budget in Programme proposals and annual plans.
  • Support the design of new proposals for the programme, including but not limited to design of log-frame, selection of indicators, needs assessments, and ensuring that learning from previous programmes are captured.
  • Provide day-to-day direct support to the programme and partners in preparation and review programme plans and Programme reports, ensuring that programme reports meet ECW reporting standards.
  • Oversee effective MEAL budget utilization to ensure timely implementation of MEAL activities

Communication and Networking

  • Foster a culture of information sharing, learning and collaboration within the ECW MYRP partners.
  • Create and sustain positive working relationships internally with other technical staff; externally with the Regional Education Bureaus and CSO partners, and other stakeholders, and also maintain an up to date understanding of key development trends in Education in Emergencies.
  • Ensure coordination with government activities and structures in the implementation of the ECW Programme.

Behaviors (our Values in Practice)

Accountability:

  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated thinks strategically

Collaboration:

  • Builds and maintains effective relationships with the team, colleagues, members and external partners and supporters
  • Values diversity sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to

Creativity:

  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks

Integrity:

  •  Honest, encourages openness and transparency

Job Requirements

Qualification:

  •  Training in advocacy, reporting and/or humanitarian programming is an added advantage.
  • Minimum of University first degree in Statistics, Research or Social Science

EXPERIENCE AND SKILLS:

  • Minimum of eight years of working experience in monitoring and evaluation working experience (preferably in education/protection, education in emergencies, related programs with an International NGO).
  • Knowledge and use of various survey methods for monitoring of different programs e.g. Open Data Kit -mobile data collection.
  • Training and mentorship of community-based volunteers and regional level partners in data collection management and reporting.
  • Strong skills in GIS data collection and generation of maps. Expertise in ArcGIS or QGIS required.
  • Experience in database design and management – SQL, MS Access
  • Strong Quantitative data analysis- Including data preparation, data cleaning, and evaluation. Advanced Microsoft excel skills required. SPSS, Stata, Python an added advantage.
  • Strong Qualitative skills- interviews, focus group discussions, key informant interviews.
  • Experience in monitoring and overseeing data collection processes from questionnaire design, to analysis.
  • Strong written and oral presentation skills.
  • Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
  • Willingness to travel and work in hard-to-reach areas and/or areas in emergencies
  • Availability and willingness to work extra hours during times of humanitarian responses.
  • Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
  • Ability to intervene in crisis management or troubleshooting as necessary.
  • Highly developed interpersonal and communication skills, including influencing, negotiation and coaching
  • Excellent time management and planning capacity.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:  We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse

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