SWEET M&E Coordinator

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The Organization

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Please see  https://plan-international.org/organisation/strategy  for Plan international strategy

Plan started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country is divided: two urban (Cairo and Alexandria) and eight rural (Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit, Sohag and Aswan). Plan Egypt’s work focuses on child rights, implementing programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt’s Country Strategy will commence in July 2022 and till end of June 2027. Through this five-year strategy, Plan International Egypt will aim to achieve the followings:

  • Promoting  sexual reproductive health rights, services and facilities so that girls and women can realize their rights and grow up capable of making informed decisions and choices.

  • Creating  economic empowerment opportunities and spaces so that girls, children and young people can overcome barriers that hinder their own development and continue growing up as empowered citizens capable of leading their own development.

  • Combating  Violence against children, girls and women so that they can grow up in safe environments and actively participate in making positive and lasting changes in their lives and communities at large.

  • Strengthening  the resilience, enhancing the preparedness and improving the response of the marginalized communities including refugees and migrants to climate change, crises and natural disasters. This will also include tackling the root causes of irregular migration.

  • Promoting  the active engagement and leadership of young people including girls in decision making and inclusive spaces to foster sustainable changes in their lives as equal and empowered citizens.,

Purpose:

SWEET project asserts that targeted gender-specific action is critical to empower women and girls to amplify their inherent individual and collective agency and create an enabling social and economic environment for them. The SWEET project is a five- year- project that will take a three-pronged, rights-based and gender-transformative approach for women and adolescent girls in the carpet industry in the Giza governorate of Egypt to: expand their knowledge and understanding of the sector, improve their social status, provide them a range of industry-relevant skills, and strengthen governance systems and business linkages to build a supportive social environment and an enabling institutional environment for women and adolescent girls.

The M&E Coordinator will be supporting in ensuring that suitable monitoring and evaluation systems are in place, implemented as intended, and reporting in a comprehensive and timely manner to facilitate the delivery of the project and achieving the desired outcomes/impacts maintaining the alignment with the donor requirements.

Dimensions of the role:

The post holder reports to the Project Manager and is responsible for supporting the strong existence and effective usage of an M&E system, procedures and mechanisms particularly with feedback relevant to the field level. This position works closely with the M&E Manager, Program Unit Managers and frontline staff in collecting data, monitoring progress, evaluating project, sharing and helping develop reports, generating learning and performance Management.

Typical Responsibilities

  • Responsible for providing technical oversight & support for establishing a monitoring system for the project, procedures and mechanisms particularly with feedback relevant to the field level, presentation of findings to the project management and building the partner staff competencies on M&E.
  • The Monitoring and Evaluation Coordinator for SWEET project will promote and facilitate the participation and feedback of community members, including girls, boys and vulnerable groups, sponsored children and their families in the MER activities relating to the projects in their communities.
  • Responsible for ensuring that detailed and feasible project monitoring plans are developed in a satisfactory way.
  • Work with project and support staff to ensure that monitoring activities are adequately resourced, with sufficient project and support staff and adequate budget;
    Work with project and support staff to ensure that the project work plan includes monitoring activities (or that a stand-alone monitoring work plan is in place), is up-to date and progress tracked.
  • Work with project and support staff to develop, translate, pilot and finalize data collection tools as needed;
  • Assist in training of staff in data collection methods, management, analysis and action techniques.
  • Work with the Project Manager and the Field officers to ensure that data is collected and entered into databases & BTT &/or the data platform on a regular basis;
  • Responsible for providing consistent, supportive supervision to strengthen staff performance as necessary to meet monitoring objectives and ensure data quality;
  • Responsible for conducting data quality audits of the project to identify and resolve systemic problems affecting data quality, and documenting;
  • Assist in conducting regular analysis to (1) compare data against project milestones, targets, and quality expectations; (2) identify issues requiring further attention;
  • Work with project and support staff to track progress on action points related to implementation of M&E activities;
  •  Work with project and support staff to provide M&E inputs for reports written during project implementation;
    Support in the development and analysis of the project baseline, mid and end line surveys;
  • Provide the M&E inputs for needs assessment and survey report writing;
    Provides inputs from survey and assessment data for tracking of overall progress on projects, programs and strategic priorities.
  • Assist in identifying, documenting, storing and sharing lessons learned that have implications for refinement of best programmatic practice.

Accountabilities

  • Support the project manager in the implementation of quality M&E for the project.
  • Contribute to the development and implementation of M&E framework at operational (project) levels and link it to strategic (country).
  • Support the process of mid-term reviews, final evaluations and other research related to programs and projects and ensure dissemination of results with all relevant stakeholders.
  • Develop, communicate and implement M&E plans.
  • Adapt and tailor M&E methodologies, processes and tools to different target groups and contexts.
  • Develop/critically analyse M&E reports and project narrative reports.
  • Participate in processing, analyzing and reviewing learnings, findings and outcomes of projects.
  • Support Project manager in reviewing and analyzing case studies, success stories and other learnings collected at the field level and once finalized share them with Plan Egypt relevant teams for learning.
  • Identify, articulate and support strategic use of data for programme management and improvement.
  • Assess, plan and implement activities to build M&E capacity at different levels, including both Plan staff and partners, in particular on the use of participatory monitoring and evaluation tools.
  • Ensure standardization of M&E tools and methodologies across partners.
  • Take part in creating a supportive network of M&E staff to jointly learn from, develop and innovate M&E practice and methodologies.
  • Promote and facilitate participation and feedback of communities in Plan Egypt’s M&E activities.
  • Assist PUs when necessary with Annual Counting guidelines and data consolidation.
  • Support relevant PUs in annual reflections.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

  • Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
  • Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
  • Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
  • Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted

Leadership and Business Management Competencies

LEADERSHIP COMPETENCIES

  • Set and communicate ambitious but realistic work goals and priorities, explaining how these contribute to Plan International’s purpose.
  • Set high standards for self and others’ behavior, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
  • Hold self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
  • Create a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
  • Collaborate with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
  • Motivate and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.
  • Accept change and support others in adjusting to it, helping them understand.
  • Perform any other related duties as assigned by immediate supervisor

Business Management Competencies

  • Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy
  • Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
  • Manage activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
  • Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills

Technical expertise, skills and knowledge

Essential

  • A University degree in relevant subject.
  • Minimum 3 years of Monitoring and Evaluation experience preferably with an international organization.
  • Experience in planning and facilitating training/workshops.
  • Fluent written and spoken English and Arabic language skills required.
  • Strong analytical skills and the ability to process large and complex data.
  • Demonstrated writing skills (report writing, proposal, and concept paper writing)
  • Experience working with children and understanding their special needs.
  • Experience with rights based participatory MER approaches.
  • Excellent interpersonal communication skills and team work abilities.
  • This position requires high computer literacy with a full knowledge of office applications.
  • Understanding of and commitment to the promotion of gender equality, child protection and inclusion of the most vulnerable.
  • Ability to work under pressure and meet multiple deadlines and targets.
  • Involves others in setting and achieving goals.
  • Creates strong sense of ownership within one part of the business to different stakeholders.
  • An open communicator and team player.
  • Knowledge and understanding of the local context and of interaction with local development actors and communities.
  • Ability to distinguish and describe key gender equality and inclusion concepts (including equity, discrimination, exclusion, gender, social norms, root causes and transformation).
  • Fundamentals of gender responsive and inclusive M&E (sex-disaggregated and gender sensitive indicators and qualitative indicators on social norm change) to inform programming decisions.
  • Apply a range of gender and inclusion analysis tools and conduct high-quality and nuanced gender and inclusion analysis from a child rights perspective.
  • Support the project manager and staff to design and implement evidence based solutions for gender transformative programs, and to provide monitoring and quality assurance support on the ground.
  • Measure progress in gender and inclusion outcomes, analyse gender-relevant data and document the results/changes in social norms and recommendations in reporting on programmes.
  • Analyse data and evidence (including research findings) from a gender and inclusion lens.
  • Challenges sexual harassment and other forms of gender based violence and confronts both overt and subtle forms of inequality, exclusion and/or discrimination in the workplace and in public
  • Promotes equality, including gender equality, inclusion and girls’ empowerment in Plan’s work and in its work with partners.

Present/speak about gender equality and inclusion with gravitas and passion, and in a manner that people can relate to and understand in their local context.

Behaviours (Plan International’s Values in Practice)

  1. We are open and accountable
  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people.
  1. We strive for lasting impact
  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.
  1. We work well together
  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.
  1. We are inclusive and empowering
  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment and Demands:

  • Typical office environment with frequent field visits in the project locations in Giza governorate.

Level of Contact with Children:

Mid contact:  Occasional interaction with children

Location:   Cairo Program Unit in Maadi

Type of Role:  One year fixed term contract.

Reports to:  SWEET Project Manager

Closing Date:  4th of Aug. 2022

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the  Inter Agency Misconduct Disclosure Scheme.  In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates. 

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