Tally Clerk


In Ethiopia, CRS has a long and rich history of providing emergency relief and development assistance to the people of Ethiopia since 1958. At present, CRS/Ethiopia implements multiple projects through different partner organizations.  CRS/Ethiopia has a highly diverse portfolio ranging from very large food-supported emergency response to cutting edge development programs. The current CRS/Ethiopia budget stands at $100 million with funding from the U.S. Government, UN agencies, private foundations, individual donors, and CRS private funds.

CRS strictly adheres to its Policy on Protection of Children and Vulnerable Adults among its staff, consultants, volunteers, and affiliates. CRS is an equal opportunity, affirmative action employer: women, minorities, and people with disabilities are encouraged to apply.

As part of CRS family, you will join the more than 5000 strong and vibrant individuals working globally to accomplish the mission of CRS. CRS/Ethiopia invites you, the qualified candidate, to apply for the following position;

Position Title:               Tally Clerk

Department:                  Supply Chain

Duty Station:                 Dire Dawa

Required Number:        Three

Employment Term:        Indefinite period contingent upon funding of the Program

Reports To:                     Logistics Officer

Application Deadline:    October 29, 2020

  Background

The Talley Clerk will account and maintain revolving support of warehouses and assist warehouse keepers in compliance with CRS and donor (USAID) guidelines. The Talley Clerk is in charge of providing clerical support for warehouse Keepers in receiving, storing and delivering of all food commodities transactions at assigned compound.

The Talley Clerk will be able to support the Logistics Department in its field offices by: 1) Assisting in receiving CRS food commodities and safeguard with proper handling and maintaining minimum warehouse standard at assigned custody. 2) Assisting on dispatching CRS food commodities to different CRS partners according to the allocation and relying to the CRS dispatching procedure. 3) To follow-up the warehouses and compounds are well cleaned and secured with the compliance of CRS procedure in assigned custody. 4) To inspect the quality and quantity of commodities stored in warehouses and during receiving & dispatching of commodities.

Specific Responsibilities

  • Assist in ensuring that trucks are properly covered with tarpaulins and fill in the truck inspection reports before the commencement of offloading.
  • Assist the warehouse keeper in scrutinizing waybills to ensure that the commodities are of correct quantities and quality.
  • Assist the warehouse keeper during the offloading process to make sure that the offloading is properly undertaken.
  • Assist in inspection and counting of commodities during offloading before the commodities are accepted in the warehouse.
  •  Work closely with the outsourced cleaning company and ensure that warehouses are kept clean as per CRS/ET standard warehouse management manuals.
  • Work closely with the outsourced security company and assist in overseeing the activities and performances of guards.
  • Assist in controlling and ensuring proper management of warehouse; for example proper handling of pallets, empty bags, reconditioning items based on CRS/ET warehouse manuals.
  • Assist to make sure that utilities in warehouses and the warehouse premises are working properly and are appropriately utilized.
  • Assist the warehouse keeper in briefing the loading and offloading staff on how to stack, handle commodities, first aid and evacuation procedures and support the warehouse keeper to supervise and train casual labor.
  • Support the warehouse keeper on the stacking process and count the accuracy of layers of the stack on warehouse and truck’s layers on loading at dispatch.
  • Assist to ensure that bin cards are put on respective stacks and balance quantities stated on bin cards are equal to the stack and all warehouse documents are in proper place.
  • Assist to properly fill the truck inspection form and checked before loading of the commodities.
  • Support in making sure that the presence of the surveyor, EFMHACA representatives, customs office delegate as per the commodity type and its importance.
  • Assist in checking the shipment information of the operation (Example: operation number, Bill of lading, Vessel Name, Plate number, Custom documents, etc..) and check way bill against plate number and trailer number.
  • Assist in checking the shipment condition (example: neatness and quality of commodities)
  • Assist in counting commodities in bags, cartons, etc.
  • Assist in differentiating loss and excess in a separate report as per offloading trucks and differentiating commodity according to BUBD.
  • Assist in recording offloading trucks as per the shipment and provide a commodity receipt report for the warehouse keeper.
  •  Attend customs clearing during YSP and Veg. Oil offloading.
  •  Support the warehouse keeper in segregating suspected unfit commodities.
  • Check the warehouse keeper CRF as per his/her count before the truck driver put the signature.
  • Perform other related duties as required.

Job Requirements

Typical Background, Experience & Requirements:

Education and Experience

  • Completion of TVET/(10+2) Certificate
  • 3 years of relevant experience is required

 

Personal Skills

  • Knowledge of CRS/ET’s inventory management policies and procedures.
  • Knowledge of inventory keeping or warehousing techniques and warehouse

equipment.

  • Excellent knowledge and extensive experience of managing outsourcing companies
  • Good organizational and time management skills
  • Skill in the use of computer and S/W related to the job

  Agency-wide Competencies (for all CRS Positions):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

*Trusting Relationships *Professional Growth *Partnership *Accountability

How to Apply

Please enter via   fill a form and attach your up-to-date CV before the application deadline , October 29, 2020,  to fill a form and attach your up-to-date CV before the application deadline October 29, 2020.

You will be contacted only if selected for a written exam/interview. Phone solicitations will not be accepted. These job opportunities are open to Ethiopian nationals only.

CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. 

** Qualified women & persons with disability are highly encouraged to apply**

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