Job Description
BACKGROUND: The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 40 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in ten regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.
Job Overview/Summary:
Under the direct supervision of the Roving HR/Admin Manager, the HR/Admin Assistant supports the office operation by updating workday data on the platform provided and performing a variety of administrative tasks to ensure high quality and accuracy of work in the HR/Admin Department.
Major responsibilities:
· Ensure updated workday database of national employee personnel data for the country program.
· Ensure all information is up to date on the IRC employees directory.
· Responsible to update Biodata on HRMIS.
· Responsible for deactivating email accounts for separated staff and sending monthly updates to IT.
· Assist in troubleshooting issues related to email account management.
· Assist in the development of tracking for tasks related to HR operations.
· Record and maintain accurate data for IRC Ethiopia staff.
· Update various standards of IRC’s tracking.
· Support the HR/Admin department in different administrative tasks.
· Ensures all staff detail information is filled as requested on the platform and makes sure the information is accurately filled.
· Follow up with field office HR teams for information that needs to be filled in.
· Follow up on all staff personnel files in Addis and the field office to ensure documents are fulfilled according to the checklist and filed properly.
· Perform additional tasks assigned by the supervisor to support the HR/Admin Department.
Key Working Relationships :
Internal: HR/Admin staff in Addis, Field HR team members, Regional HR System Support Team
Job Requirements
Education qualification:
ü Diploma or Degree in Business Studies, Information Technology/Computer Science
ü At least 1 year of work experience in relation to data management
Demonstrated Skills and Competencies:
ü Computer literate with experience using Microsoft Word and Excel
ü Experience managing Workday data is a plus.
ü Ability to work fast with a high level of accuracy and under pressure.
ü Good communication skills
ü Excellent time management and organizing skill.
ü Fluent in English and Amharic both speaking and writing
How to Apply
Candidates meeting the above qualifications are encouraged to apply only through the below IRC On-line recruitment website:
External
https://rescue.csod.com/ux/ats/careersite/1/home/requisition/38154?c=rescue
Internal
https://rescue.csod.com/ux/ats/careersite/2/home/requisition/38154?c=rescue
Please include 3 references from current and former employers.
Applications will not be returned. IRC discourages phone calls or personal visits.
Only applicants meeting the minimum qualification will be short listed and contacted.
Female candidates are highly encouraged to apply.
Your application letter/cover letter must include the following information.
- Name of the position you have applied for
- Date of application
- Summary of your qualifications and experience
- Motivation/objective of why you have applied for the job
- Permanent Address and present address (if different from permanent) and telephone number if possible also email address
- Disclose any family relationships with existing IRC employees.
IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.
Professional Standards : The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances
Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
