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| Contact Details | ||
| Company | : | General Job Post Account-16 |
| Company Name/ Contact Person | : | Ethiopian Agricultural Transformation Institute |
| : | NA | |
| Phone | : | NA |
| Job Details | ||
| Job Title | : | Senior Subgrant Officer |
| Date Posted/Updated | : | Friday, March 3, 2023 |
| Application Deadline | : | Thursday, March 9, 2023 |
| Job Type | : | Contract |
| Category | : | Accounting |
| Job Code | : | NA |
| Description | ||
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Ethiopian Agricultural Transformation Institute
Vacancy Announcement Job Title: Senior Subgrant Officer • Term of Employment: One year with the possibility of an extension • Duty Station(s): Addis Ababa, Ethiopia • Required number: One • Application deadline: March 09, 2023 ESSENTIAL DUTIES: Grant Management System • Create a grant/sub-grant profile on ERP/Agresso grant management module; • Regularly update and maintain grant/sub-grant files the on ERP grant management module; and hardcopy files • Generate and update donor budget lines on ERP/Agresso; • Assure that closed grants/sub-grantees are inactive on the ERP/Agresso and no payments are recorded. • Work and assist program/project teams in developing cost forecasts for preparing grant budget proposals; • Ensure that the developed budget proposal is realistic and free from arithmetic inaccuracy before submission of final approval. • Assist the program team in the allocation of grants (SOF and DBL) to corresponding budget requests of teams and assist in the identification and alarming of funding gaps/surplus if any against the overall requested budget by ATA teams. • Assist in incorporating approved grant budget with annual overall organization budget and assist in the follow-up of required budget revision/amendments with Budget holders and finance team. Other Tasks • Provide input to the partnership team if there is any outstanding balance and any financial concerns related to specific Sub-grantee before close out is finalized. • Follow-up on reimbursement of unutilized budget and work with the finance team to facilitate the hiring of independent auditors to undertake the sub-grant audit. • Undertake financial monitoring visits: 1. Provide briefing on donor compliance issues and ATA sub grant management procedures. 2. Provide on job technical support and training on budget monitoring, grant management and financial reporting during project implementation. • Review financial utilization reports of sub grantees and submit to finance team to be settled. • Prepare an overall sub grantees financial status portfolio report on quarterly basis and submit to internal/external stakeholders; • Confirm the sub-grantees utilization performance and facilitate the subsequent fund release by closely working with respective budget holder. • Review financial utilization reports of sub grantees and submit to finance team to be settled. • Review the draft sub-grant agreement particularly the section of installment, reporting requirements and budget breakdown; • Participate on the due diligence assessment of the possible sub-grantee and play a vital role on identifying the potential risk that might face on the project implementation; • Contribute to the Grant making review committee GMRC recommendation from budget availability and resource allocation perspective; • Participate in the proposal evaluation technical committee, and play a key role on the evaluation of the proposed project cost of potential sub-grantees; Grant Reporting • Work closely and assist the program team to ensure that all grant balances within ATI systems are accurately reflected, and issues relating to write offs/backs and disallowable expenditures are analyzed; • Calculate grant recharges (salary and non-salary) as required in accordance with donor budgets, ensuring that costs are allocated accurately and are not duplicated. • Support efficient grant management and allocation in accordance with donor and ATI guidelines; • Attend grants meetings, and complete agreed action points arising from the meeting; Grant Implementation • Review monthly expenditure transactions in the financial system and communicate with the finance team for any required adjustments. • Prepare quarterly, bi-annual, and annual financial reports for submission to DPs as per the agreed timeline and reporting template with respective donors. • Prepare interim periodic grants financial reports whenever required for providing information used for internal decision-making. • Respond or provide clarification for any quires related to financial queries of any grant reports. Sub-grant Management • Facilitate grant audits as required • Providing technical comments and ‘early warnings’ related to donor compliance matters during the monthly meeting with finance. • Provide other ad-hoc Grant management information and analysis from the system for the use of management as required. • Other duties assigned by the Supervisor How to Apply: • We invite all candidates meeting the required qualifications to submit (i) a cover letter and (ii) a CV (maximum 5 pages) to https://apply.ata.gov.et • It is mandatory to mention the position title under the subject line of your cover letter. • Please DO NOT submit scans of certificates with your application. • Women are highly encouraged to apply. • Only short-listed candidates will be contacted. |
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| Qualifications/Skills | ||
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Required qualifications, competencies, skills, trainings and experience:
• Minimum Bachelor’s Degree in Accounting/ Finance or Business from a recognized University • At least 6 years (for Bachelor’s) or 4 years (for Master’s) relevant work experience in project finance management or grant management • Knowledge of local laws of the country • Flexibility and ability to stay effective and motivated in a fast-changing environment. • Highly developed interpersonal and communication skills • Ability and willingness to work long hours and work with other staffs • Commitment to ATI values • Fluency in English and Amharic required; knowledge of other Ethiopian languages is a plus. |
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| Education Level | : | Bachelor's |
| Experience | : | 5-10 years |
| Location | ||
| City | : | Addis Ababa |
| State | : | Addis Ababa |
| Country | : | Ethiopia |
| Salary Details | ||
| Min. Monthly Salary | : | Pay Scale |
| Max. Monthly Salary | : | Pay Scale |
